Share a Calendar

Google Calendar allows calendar owners and calendar administrators to share calendars with other users.  This can be helpful in many cases, such as when trying to find a time for a meeting, coordinating co-worker schedules, etc.  To share a calendar you own or manage:

1. Go to calendar.google.com and sign into your Beloit account. 
2. If the Calendars sidebar is hidden, click on the Menu icon in the upper left of the Calendar window to expand it.
3. In the My Calendars section, hover over the calender that you want to share
4. Click the Options (3 dots) icon that appears, then select Settings and Sharing.
5. Scroll down to the Share with Specific People section, and click the Add People button.
6. Type in the email addresses of the individuals with which you would like to share your calendar.
7. Select the Access Permissions level for each individual:
   • See Only Free/Busy - this setting will allow users only if you are free or busy, hiding all event details. This is the setting that BITS recommends using for all campus users.
   • See All Event Details - Shared users see all event details, but cannot make changes.
   • Make Changes to Events - Shared users can create and edit any events, but cannot share the calendar with others.
   • Make Changes and Manage Sharing - Shared Users have full administrative rights to the calendar.
8. Once permissions are set, click the Send button. 
9. The user(s) that you have shared the calendar with will receive an email notifying them of the share along with a link to the calendar and a note about their access level.