Managing Drive Files and Folders


Moving a Drive File or Folder


Files can be moved from one folder another in two ways. Follow the instructions below to move files.

  1. Use the Drag-and-Drop method. 

        2. Right click on the file you wish to move. A context menu will appear.

            a. Click Move to. A list of all files and folder will appear.

            b. Select the folder to which you wish to move the file. 

           c. Click Move.



Move files


Sharing a Drive File or Folder


The files and folder that are stored in Google Drive can be shared with others. You can share the files and folders that you store in Google Drive with anyone in your organization, however some administrators restrict sharing with recipients outside your organization.  Beloit College allows file and folder sharing with other organizations.
To share files and folders follow the instructions given below. 
  1. Right click on the file or folder you want to share. A context menu will open. 
  2. Click Share on the context menu.
  3. Share with others option will appear.
  4. Under People, enter the email address(es) you want to share the files or folders with. To add more than one recipient click on Add more people
  5. Click send


Context Menu
Context menu
Share with others
Share with Others


Publishing a file

Publishing a file on the web enables anyone to view your content.To publish a file follow the instructions below.

  1. Open a file in Docs, Sheets or Slides.
  2. Click on File at the top left of the window. A context menu will open.
  3. Click Publish to the web.
  4. The Publish to the web menu will appear.
  5. Click Publish.
  6. Send to URL to anyone you would like to view the file.



Publish a fille on google drive


Get a Sharable Link to a Drive File or Folder


A Sharable link allows users to share the link with others. To get a shareable link follow the steps given below.

  1. Right click on the file you wish to share. A context menu with open.
  2. Click on Get sharable link. A pop-up menu will appear.
  3. Turn on Link Sharing and the link will appear.
My Drive Interface

Get sharable link

Link Sharing

Link sharing settings


Deleting Drive Files or Folders


To delete a file or folder you can move in into your trash and it can be recovered in the future if need be. Your file will stay there until you empty your trash and delete it forever. To delete a file follow the given instructions.


Delete a single file:

  1. Home the home page, right click on the file or folder you wish to delete. A context menu will appear.
  2. Click Remove on the context menu.


Delete multiple files: following are two ways to delete multiple files.

  1. To delete files  that are in consecutive order click on a file you wish to delete and hold down the Shift key while you select another file. The files between those two files will also be selected.

           a. After selecting the desired files click the trash icon on the top right of the window.

      2. Drag the mouse pointer around the files to create a selection.

          a. Click the trash icon on the top right of the window.

Delete files or folders


Recovering Drive Files and Folders


If you want to recover a file or folder that you deleted follow the steps given below. 
  1. Click Trash on the Google Drive Home Screen. The Trash page will open.
  2. Right click on the file you want to recover.  A context menu will appear.
  3. Click Restore on the context menu to recover your file.