Adding Members to a Group

Owned by Adam Dinnes
Last updated: Apr 18, 2019 by Twyla Rivalee Barkakoty (Unlicensed)
3 min read

Overview

Members can be added to a Google Group by two methods- by invitation and by directly adding them. It is possible for others to request to join a group through the Self Join method. Once a person has been added as a member they have the ability to leave the group.

To add members outside the Beloit College domain see: Allowing External Members into a Group .



Adding By Invitation

This method sends a message to the invitee containing a link to join the group. Follow the steps given below to add members by invitation.

  1. Navigate to your group in Google Groups. 
  2. Click on the gear/settings icon.
  3. On the popup menu, click Group Settings.
  4. Expand the Members menu item on the left side of the screen. Click on the link to Invite members.
  5. Enter the email addresses of the people you would like to add. Separate email addresses with commas. 
    • Note: Each person will receive an invitation to the group and must accept before they can receive messages. Invitations expire in one week.
  6. Enter a message to the invitees. The group's name, description, and address will automatically be included in the email.
  7. Click the Send invites button.
    An email will be sent to the invitees with a link to access the group.
Adding members directly to a Google Group


Adding Directly

This method allows users to add members to the group without sending them an email invitation. Follow the steps given below to add members directly. 

  • Navigate to your group in Google Groups. 
  • Click on the gear/settings icon.
  • On the popup menu, click Group Settings
  • Expand the Members menu item on the left side of the screen. Click on the link to Direct add members.
  • Enter the email addresses of the people you would like to add to the group.
    • Note: to add people from outside the beloit.edu domain requires a welcome message  be sent.

  • Choose the Email subscription option you prefer.

  • Click the Add button located at the top of the screen.
    The new members will now be directly added to your group.




Adding members directly to a Google Group


Self-Join

This method allows others to request to join your group. Each request will need to be approved or rejected by the group owner or manager. Follow the steps given below to enable others to request to join.  

  1. Navigate to your group in Google Groups. 
  2. Click on the gear/settings icon.
  3. On the popup menu, click Group Settings
  4. Expand the Permissions menu item on the left side of the screen.
  5. Click on Basic permissions.
  6. Choose who may request to join the group. By default, this is limited to the beloit.edu domain. If you would like the group to be public you may check the box next to, Allow members external to this organization 
  7. If you do so, it is recommended that you write a New member question. The question will appear on the group's sign-up page. Submitted answers can be used to determine if a person fits membership criteria.
  8. Click on the Save button.

      Now others will be able to request for group membership.

Self-join