Academic courses are created automatically in Moodle through an integration between the campus' student information system, JICS (the Portal), and Moodle.
Moodle Groups is the site dedicated to non-academic content. Any student, faculty, or staff member at Beloit College may request a course in Moodle Groups if it is related to official college business. This includes clubs, committees, groups, organizations, training, searches, etc. Courses will not be created for non-Beloit College users.
Course Naming Convention
Academic Moodle courses are created using a standardized naming convention to allow for easy searching of the available courses. The course name is matched to the Registrar's course catalog. Academic courses are suffixed with the semester in which they are taught, if applicable. Academic courses are named with this format: Department Number.Section Title SemesterYYYY (ENGL 301.01 Medieval Literature FA2010).
Courses in Moodle Groups will be named based upon the request and to fit within the existing site organizational structure.
Academic Moodle courses are initially created in Hidden mode to allow course instructors to setup the course content before revealing to students. Course instructors are responsible for making the course visible to students. Documentation on this process is available in the Make a Course Visible article on the LITS Knowledge Base. The Moodle Administrator will hide courses at the end of each semester.
Backup and Restore
Data on the Moodle server are backed up on a routine basis. Instructors may not store copies of courses on the server as backups. If the instructors/facilitators wish to maintain a copy on their computers, they should download any backup files they create from the Moodle server, either within the Moodle or Moodle Groups instances, and then delete the backup files from the server. The Moodle administrator will provide documentation/training to course instructors/facilitators who would like to back up their course data to their computer. If data needs to be restored and falls within the maximum file upload limit, the course instructors/facilitators will be responsible for restoring that content. The Moodle Administrator will provide documentation/training for doing so. If the backup file is larger than the upload limit, the Moodle Administrator will be responsible for completing the restoration.
FERPA, Copyright, and Licensing
Instructors and students using Moodle are responsible for ensuring that all materials uploaded comply with copyright law and FERPA (Family Educational Rights and Privacy Act) requirements. Licensing restrictions for some journals require that all copies be removed from online courses at the end of the semester. Instructors are responsible for removing any licensed materials from their Moodle course at the end of each academic semester.
Course or site plugins are external tools that can be loaded on the Moodle server to enhance Moodle's standard features. LITS staff have a limited ability to support external, third-party plugins for Moodle. All plugins must be reviewed and tested for compatibility with the current Moodle site before they will be installed on a production Moodle server. Requests for additional plugins may be sent by a Beloit College instructor to the Moodle Administrator for investigation and testing. The investigation and testing of plugins is a time consuming process and takes a significant amount of coordination and staff time, so please submit requests well in advance of need. Plugins found to be incompatible with the the site or those that pose a security risk to site or user data will not be installed.