Adding Members to a Group

Adding Members:

There are two methods to explicitly add members to a Google Group, by invitation and by directly adding them. It is also possible to add members from outside our organization (see below). It is also possible to allow others to request to join your group. Once a person has been added as a member they have the ability to leave the group.

Adding By Invitation:

This method sends a message to the invitee containing a link to join the group.

1. Navigate to your group and click the gear icon to enter the “Group settings.”

2. Expand the Members menu item and then click the link to Invite members.

3. Enter the email addresses for the people you want to add to the group. Separate email addresses with commas. Each person will receive an invitation to your group and must accept before they can receive messages. Invitations expire in one week.

4. Enter a message to the invitees. The group's name, description, and address will automatically be included in the email.

5. Click the Send invites button.

Adding Directly:

This method allows you to add members to the group without sending them an email invitation.

1. Navigate to your group and click the gear icon to enter the “Group settings.” Click Members > Direct add members.

2. Enter the email addresses for the people you would like to add to the group. Please see these instructions if you wish to add a member from outside our domain.
   Please note that adding people from outside the Beloit.edu domain requires a welcome message be sent.

3. Choose the email subscription option you prefer.

4. Click the Add button.

Self Join:

This method allows others to request to join your group. Each request will need to be approved or rejected by the group owner or manager.

1. Navigate to your group and click the gear icon to enter the “Group settings.”

2. Click Permissions > Basic permissions.

3. Choose who may request to join your group. By default this is limited to our domain, but if you want the group to be public you may check the box to “Allow members external to this organization.”

1. If you do so, it is recommended that you write a “new member question.” The question will appear on the group's sign-up page. Submitted answers can be used to determine if a person fits membership criteria.