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  • Messages must be sent from a beloit.edu email address.

  • Messages should begin the subject line with one of the following tags: [Safety], [Opportunity], [Event], [Services], or [Institution] followed by the email subject. Tags are required for the students@beloit.edu list.

  • Messages should be clear and concise. The body text should provide only the information relevant to all recipients. Additional information or details, if needed, should be provided through a web link in the text to an authoritative source. For example, the beloit.edu website calendar for events.

  • Events promoted in mailing lists must first be added to the website calendar before any messages are sent.

  • Messages must be accessible by screen readers with all information available in the message text. If images are used, the "alt" attribute for each image must be properly descriptive.

  • A maximum of three (3) messages may be sent each term about a given topic to each audience.

    • Repeat messages must be sent at least one week three (3) days after the previous message.

    • The limit applies to everyone sending a message about a topic. Exceeding a total of three messages on the same topic from all senders collectively is not permitted.

    • A single additional message to correct inaccurate information in a prior message, due to a typo or a change in circumstances, may be sent immediately and does not count towards the sending limit. Please proofread each message you send to avoid needing an additional message.

    • For topics sharing a common theme, like a series of events tied to a residency, it is encouraged to promote the topics together in a single first message, then promote each topic together or individually in a second message(s).

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