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Messages must be sent from a beloit.edu email address.
Messages should begin the subject line with one of the following tags: [Safety], [Opportunity], [Event], [Services], or [Institution] followed by the email subject. Tags are required for the students@beloit.edu list.
Messages should be clear and concise. The body text should provide only the information relevant to all recipients. Additional information or details, if needed, should be provided through a web link in the text to an authoritative source. For example, the beloit.edu website calendar for events.
Events promoted in mailing lists must first be added to the website calendar before any messages are sent.
Messages must be accessible by screen readers with all information available in the message text. If images are used, the "alt" attribute for each image must be properly descriptive.
A maximum of three (3) messages may be sent each term about a given topic to each audience.
Repeat messages must be sent at least one week three (3) days after the previous message.
The limit applies to everyone sending a message about a topic. Exceeding a total of three messages on the same topic from all senders collectively is not permitted.
A single additional message to correct inaccurate information in a prior message, due to a typo or a change in circumstances, may be sent immediately and does not count towards the sending limit. Please proofread each message you send to avoid needing an additional message.
For topics sharing a common theme, like a series of events tied to a residency, it is encouraged to promote the topics together in a single first message, then promote each topic together or individually in a second message(s).
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