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If supervisors need information that could be in the employee's prior emails or files, they should notify the CIO or Deputy CIO and describe specifically what information they are seeking. For example: information about a budget request, information about an upcoming event, information about a specific program, etc. BITS LITS will execute a confidential search of the departed employee's files and email, copy any relevant information, and send it to the supervisor. Previous employee email and files will be retained and searchable for one year, after which the data will be permanently deleted.
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